Developer | Ministry of the Interior (MIN) |
Operator | Ministry of the Interior (MIN) |
Budget | € 324,455.31 excluding VAT |
What is the object of the project?
The object of the contract is the supply of ready-to-use software and the provision of software development, education and information/training services, as well as publicity, regarding the upgrading of the information system which collects financial data from Local Authorities and their Legal Persons and provides financial information to the bodies of the State as provided by the current legislation. These bodies, in addition to the Ministry of the Interior, are the following:
- State General Accounting Office
- Hellenic Statistical Authority
- Decentralized Administrations
- Court of Audit
- Observatory of Financial Autonomy of Local Authorities
In particular, the contract aims at the overall upgrade of the existing system, which currently serves, through time-consuming, difficult and error-prone procedures, the needs of production and distribution of reports for which it was built and to some extent also some new ones. The current system has undergone several undocumented changes which run alongside the software delivered by the contractors of the initial development and upgrade projects. A significant part of its functionality relates to new requirements, in addition to those known at the time of its creation.
Given the above, as well as the age, the architecture, and the incompatibility of many key features of the existing system with the National Digital Strategy 2016-2021 and the “Framework for E-Government Service Delivery”, it is considered more advantageous to upgrade the system by developing new software which will meet all the requirements of the Ministry of the Interior and will also be fully compatible with the principles of interoperability, openness and security established in the National Digital Strategy 2016-2021 as well as in the “Framework for E-Government Service Delivery”.
The information system that will be built within the framework of the project shall:
- gather all the data required to meet its requirements (15 compared to 6 sets submitted online today) and meet all new requirements regarding the creation and submission of reports and data, the creation of standard administrative documents, the availability of financial data on the website of the Ministry of the Interior and as open data, etc. as described in the notice.
- It shall be configurable and stand-alone to meet future requirements of new reports and documents as well as of the provision of new interoperability services, without structural interventions in its software, which would require specialized personnel and costly procedures.
- It shall be housed in the G-Cloud infrastructure (or in an alternative cloud infrastructure indicated by the Contracting Authority) committing only the necessary resources for its operation, which can increase along with the system requirements, without an advance procurement and maintenance of all required resources being necessary. Through this housing, the system will be available inside and outside the National Public Administration Network (“Syzefxis” network).
- It shall be ensure complete documentation according to the international standards concerning the development of information systems (ISO/IEC/IEEE 29148:2011, UML). Both its source code, as well as the set of conceptual diagrams and standard documentation that make it extensible and configurable, shall be the deliverables of the project to the Ministry of the Interior.
- It shall implement interfaces for receiving data from the bodies having the relevant obligation, which shall be compatible with the Greek (e-Government) Interoperability Framework and shall simplify the service and software requirements of the above bodies by operating a hub of internet services for the submission of data instead of a number of services equal to the number of such bodies, as is the case today.
- It shall meet security and integrity requirements of the financial data it manages, as well as personal data management requirements in accordance with applicable law (GDPR Regulation) and shall be governed by the “security by design” principles.
- It shall make the most of open source technologies and tools, minimizing software license procurement and maintenance requirements to the bare minimum.
The development of the system shall be governed by quality assurance procedures, which will determine the quality and quantity of the project deliverables. The development shall be carried out according to the modern agile approaches to the development of information systems, which have significant advantages over traditional methods, as the system is built in phases, in successive repeated development cycles (sprints). In each such sprint, a part of the overall functionality of the system is developed, which is put into use and evaluated by the developer, adjusted if necessary, and the development continues in the next sprint. The corresponding deliverables shall be made available to the contracting authority in phases, after the end of each sprint. Thus, there will be a possibility and time to certify their compliance with the project’s quality assurance requirements. In this way, the obligation of the contracting authority to evaluate the project just before its completion, and any finding of deficiencies or deviations not able to be remedied within the required time, budget and quality frameworks are minimized.