Developer | Hellenic Cadastre |
Operator | Ministry of Digital Governance |
Budget | € 986,628.00, excluding VAT |
How necessary is it to implement the Project?
Transferring a property was a complex procedure with multiple non-automated steps for buyers and all those involved in the real estate market in general, up until the introduction of the digital property transfer system. The procedure requires at least 17 supporting documents from various services, which must be submitted by the interested party upon visiting all these services to collect them. According to the press releases of the Hellenic Statistical Authority (ELSTAT) referring to the “Activities of Notaries”, deeds such as real estate sales and parental grants amount to over 100,000 annually.
The main bodies involved in the current process are the following:
- Independent Authority for Public Revenue
- Local authorities
- Technical Chamber of Greece
- Cadastre
- Decentralized Administration
- Forest Service
- National Social Security Fund (EFKA)
By digitizing and moving the procedure online, it was possible to disengage the employees of the aforementioned bodies from the intermediate stages of service provision required for the final transfer of real estate. In this context, the online platform for the management of the single electronic property transfer file was developed, which ensures faster and safer processing of property transfer cases in a fully electronic manner.
What is the object of the project?
In the context of this project, additional features will be integrated into the existing online platform for the management of the single electronic property transfer file.
These features consist of the following:
- Design of a Digital Property Transfer Contract.
- Design of the interconnection between the Electronic Property Transfer File App and the Digital Property Transfer Contract.
- Integration of a Property Donation procedure in the Electronic Property Transfer File App.
- Integration of a procedure for the Parental Granting of a Property in the Electronic Property Deed Transfer File App.
- Ensuring the exclusion of the Property from further transfer deeds while this is already in the process of being transferred through the Electronic Property Transfer File App.
- Interconnection of the Electronic Property Transfer File App with the Cadastre for the payment of cadastral fees.
- Interconnection of the Electronic Property Transfer File App with the MyProperty app (AADE) for property transfer tax statements / documents.
- Interconnection of the Electronic Property Transfer File App with the Cadastre for the automatic completion of transfers.
By establishing the above capabilities, it is ensured that the processing of property transfer cases is carried out as quickly and safely as possible, in a fully electronic manner. The online platform for the management of the single electronic property transfer file requires interoperability with the information systems of the relevant bodies, and the development of subsystems for the exchange of data.
The complete digitization of the process also enables the disengagement of employees in such bodies (indicatively: Independent Authority for Public Revenue, Local Authorities, Technical Chamber of Greece, Cadastre, Decentralized Administration, Forestry Service, EFKA) from the intermediate stages of service provision required for the final transfer of real estate.
What are the purpose and objectives of the project?
The aim of the project is to expand the existing Electronic Property Transfer File app to cover additional functionalities, such as parental grants, donations and inheritance of properties, with the aim of creating a fully Electronic Property Deed File.
Overall, the app needs to cover the following notarial deeds:
- Property Transfer
- Parental Granting of Property
- Property Donation
- Property Inheritance
An additional objective of the project is to complete each notarial deed by drawing up a digital contract, which will be digitally signed both by the parties involved and the notary before being submitted to the competent public body.
What are the expected benefits from the implementation of the project?
The project is expected to have a positive impact on employment, which will contribute to the reduction of operating costs and the optimal use of human resources in public services, as these have been drastically reduced due to the pandemic. Notaries and contracting parties will save a lot of time by reducing travel to public bodies. Moreover, further benefits are expected in terms of environmental protection (green transition) through the development of environmentally friendly electronic procedures, without the use of paper documents and with reduced travel.
A particularly significant contribution is expected through the implementation of the innovative Information System for Electronic Transfer File Management, which will contribute to the modernization of the existing procedures in many different public administration bodies.
Finally, in conjunction with favourable legislative provisions, the Information System will become an incentive for private investments, reducing the enormous bureaucratic burden that weighs on the real estate market and which is mainly a concern of investors.
The Information System with the new built-in functionalities will continue to operate and provide digital services to citizens, in the context of facilitating entrepreneurship, also after the completion of the project.