What is the object of the project?

The object of the project consists in supplying or developing an Integrated Information System (IIS) that will meet all the operational needs of the organizational units of the National Transparency Authority (hereinafter referred to as ‘EAD’ or ‘Authority’) which are entrusted with audit responsibilities, supporting the full life cycle of the inspections and audits carried out by EAD on all entities falling within the scope of its audit work.

The purpose of the project is to ensure the full digital modernization of EAD’s audit work, in the context of the Authority’s strategic objective for a gradual, full digital transformation. The IIS for Audits and Inspections Management will provide digital support to meet all the operational needs of the Authority’s inspectors/auditors. To that end, it will include a set of functional and technical requirements for adapting existing functions, implementing new ones and allowing for the addition of further ones in the future. To attain this objective ―which includes data mining and analysis― it is necessary, among other things, to adopt a robust data architecture, including, but not limited to, the adoption of network analysis techniques and the development of a common metadata repository in a semantically defined environment, to make sure that data accessible to the Authority are better used.

This IIS will provide digital support to meet all the needs of the Authority’s inspectors/auditors. To that end, it will include a set of functional requirements for adapting existing functions and implementing new ones, to meet all the operational needs of EAD’s auditors. To that end, various use cases and/or use scenarios will be planned and implemented in cooperation with the competent staff involved in the implementation of this action by the Authority.

The operational procedures of the Inspections and Audits Unit to be covered by the operation of the information system are:

1. Management and evaluation of complaints.
2. Management of audits.
3. Asset audits.
4. Procedure for ascribing liability.
5. Overseeing the implementation of proposals and recommendations and investigating disciplinary liability.
6. Monitoring the audit work.
7. Handling orders issued by a Public Prosecutor.
8. Monitoring disciplinary proceedings and pursuing means of redress.
9. Conducting sworn administrative inquiries.

What are the expected benefits of the project?

The following benefits are expected from the implementation of this project:

• All-round coverage of the daily operational needs of EAD’s auditors by means of a state-of-the-art, integrated digital environment, with a direct positive impact on the effectiveness and efficiency of the Authority’s inspectors/auditors.
• Minimization of the use of printed material, both internally between organizational units and externally, e.g. notifications to other State agencies, notifications to complainants about the status of their complaint, etc.
• Simplification, and then digitization, of existing administrative procedures in EAD’s audit function.
• Significant acceleration in the conduct and completion of inspections and audits carried out by EAD, and optimal response in terms of time and quality with regard to the audit work produced for external entities.
• Automation of operations, standardization and production of the required supporting and final documents through the IIS at all audit process stages, in accordance with the applicable institutional and regulatory framework.
• Better search, transmission and receipt of information and data in the conduct of inspections and audits, through web-based interoperability services. The interoperability with information systems and applications of public sector entities will be ensured primarily through the Interoperability Center of the Secretariat-General for Public Administration Information Systems, both for existing and new applications, depending on the needs and responsibilities of the organizational units of the Inspections and Audits Unit.
• Secure management and storage of personal data and a higher level of security by using encryption rules, classified and controlled access, in line with traceability and digital signature rules.
• Integration and adoption of state-of-the-art methodological tools, e.g. risk-based audit planning (RBAP) methodology, to enhance the effectiveness and efficiency of the Authority’s overall audit work.
• Collection and utilization of information with proper processing in order to generate useful output reports (indicators, statistics, distributions, etc.) that are helpful for monitoring actions, taking stock of the organizational units’ performance, monitoring administrative work, making decisions, applying best practices, etc.
• Better day-to-day in-house functioning of the Authority and better response to the needs of society and citizens.